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HVAC·Tampa, FL

Tampa HVAC Company

I have not heard the phone ring in my office in three months. It is the most quiet, most productive my business has ever been.
Owner, 12-person HVAC team
RESULTS
Calls handled in peak month
2,847
Emergency response time
<2 min
Maintenance contract renewals
+47%
Owner work-week
44h (was 70h)
THE PROBLEM

Summer peak meant 70+ calls a day, two receptionists drowning, dispatchers double-booking. Emergency calls slipping. Maintenance contract renewals forgotten. Owner working 70-hour weeks.

WHAT WE INSTALLED

SAVIENA Scale tier. Custom integration with ServiceTitan. AI receptionist + dispatch routing + automated maintenance renewal sequences + review collection.

THE STORY

We started with the dispatch problem. By week 2 of go-live, the AI was routing every call to the right person based on type, urgency, and which technician was closest.

The unexpected win was maintenance contracts. We added an automated 30-day-before-renewal sequence. Renewal rate jumped 47% because customers were getting the reminder instead of forgetting.

Three months in, the owner told us he was going home at 5pm. First time in 8 years.

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